We are Jersey Amateur Swimming Association, a not-for-profit organisation whose mission is to promote and support the development of aquatics in Jersey, Channel Islands.
Jersey Amateur Swimming Association (”we”/”us”) is committed to protecting your privacy. We will only use the information that we collect about you lawfully in accordance with the Data Protection (Jersey) Law 2018.
Secretary and Data Protection Officer, Jersey Amateur Swimming Association, c/o 3 Green Island Cove, La Grande Route de la Cote, St Clement, Jersey, JE2 6FT
When we provide you with services we may collect and store any personal information that you provide to us. We may collect and process the following types of personal data:
Where we collect and manage information about children we will manage it in a way which is appropriate to the age of the child. Information is usually collected when children are selected into an island representative team and / or booked travel on behalf of us.
This information can be sensitive personal data if a medical condition needs to be disclosed for the purpose of participation. We will always keep this information secure and will never knowingly send marketing material to children.
We will always seek consent from a parent or guardian before collecting information about children. Our services have specific rules about whether children can participate, and we‘ll make sure advertising for those events is age appropriate.
In broad terms we use your data for the following purposes:
We collect your personal data in a number of ways including:
We will inform you upon collecting your data for which purpose we intend to process your data or if we intend to disclose your information to any third party for such purposes.
The Jersey Amateur Swimming Association website contains links to other sites whose information practices may differ from those of Jersey Amateur Swimming Association. If you should visit such third-party sites, you should ensure that you review the appropriate privacy notices as we have no control over information that is submitted to, or collected by, these third parties.
We might also share your personal data in order to effectively deliver our services. This might be because another agency has been contracted to provide a service, or because responsibility for particular services is shared across multiple agencies or authorities, such as health and social care. If we share information regularly with another organisation, the conditions for sharing your personal data are set out in an Information Sharing Agreement.
Your personal information will not be transferred outside of the EU.
We take the security of your personal information seriously.
In addition, we have security procedures in place to protect our paper-based systems and computerised databases from loss and misuse, and only allow access to them when it is absolutely necessary to do so, and then under strict guidelines as to what use may be made of the personal information contained within them.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff and volunteers. Anyone with access to personal information must sign a confidentiality agreement as part of their contract which, among other things, includes strict regulations on the processing of personal data.
Office of the Information Commissioner, Brunel House Old Street, St Helier, Jersey, JE2 3RG
Email: email@example.com Telephone: +44 (0)1534 716530
You have the right to receive a copy of the personal information that we hold about you. If you wish to submit a request that your data be deleted or transferred, please write to us at the above address. We may charge a small fee towards the cost of administering any request you make.
We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. Your personal data is kept in line with Jersey Amateur Swimming Association's Retention Schedule. The retention schedule sets out the kinds of information the organisation creates and uses, how long it should be kept, and what should be done with it at the end of its ‘life’.
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website.
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: http://bit.ly/zyVUBo).
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
Jersey Amateur Swimming Association
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